Phases of the award of partnership contracts in Cameroon

Phase1: Project Identification – Feasibility Study

- Identification of the need: Master Plan, sector strategy, national strategy, political decision, etc.

- Feasibility study (see Technical Fact sheet No. 001/2010/ST/carpa)

Phase 2: Evaluation

- NOTICE OF FISCAL SUSTAINABILITY by the Minister of Finance (*)

  • Consistency of the financial commitments of the State
  • Impact on public finance

- PRELIMINARY APPRAISAL followed by the NOTICE OF TIMELINESS by the Support Council for the Realisation of Partnership Contracts

Phase 3: Public Call for Expression of Interest

- Preparation of the Public Request for Expression of Interest File along with the technical fact sheet of the project to be carried out by the public entity then forwarded to CARPA for the no-objection notice.

- NOTICE OF NO-OBJECTION of CARPA before publication of the Request for Expression of Interest.

- Signing and publication of the Request for Expression of Interest by the public entity (duration: at least 30 days)

- Signing of the Order to set up the Ad Hoc Evaluation Committee by the Prime Minister

- Reception of expression of interest files

- Examination by the Ad Hoc Committee

- Report

- Short-list (no more than 5 candidates)

The same procedure applies for projects proposed by private operators. (*) In case the public entity has the means, it can issue the fiscal sustainability notice by itself.

Phase 4: Restricted Invitation to Tender - Pre qualification - Award

- Preparation of the Restricted Invitation to Tender File by the public entity which is forwarded to CARPA for the no-objection notice.

- NOTICE OF NO-OBJECTION of CARPA before publication of the Restricted Invitation to Tender File

- Reception, opening and examination of bids by the Ad Hoc Committee

- Minutes of deliberations and Report of pre-selection of the Ad Hoc Evaluation Committee forwarded to the Prime Minister (results in order of merit).

- Publication of the list of candidates short-listed by the Prime Minister

- Notification to the candidates concerned within 10 days

- Pre-qualification dialogue conducted by the public entity, in conjunction with CARPA

- Minutes of the pre-qualification dialogue drafted by the public entity and invitation of short-listed candidates to submit their final bids within 20 days

- Reception, opening and examination of final bids by the Ad Hoc Committee

- The Ad Hoc Committee addresses the Pre-qualification Report to the Prime Minister (results in order of merit)

- If the public entity abandons the project, it shall inform the short-listed candidates who can claim compensation; the amount of the said compensation shall be fixed by CARPA and shall not exceed 30% of the cost of the studies of the project.

- Designation of the successful bidder by the Prime Minister and publication

- Official notification within 10 days.

Phase 5: Negotiations - Signing of the Partnership Contract

- Discussions on the terms and conditions of the contract by the public entity, in conjunction with CARPA and the successful bidder

- Production of a report on negotiations and the draft contract

- NOTICE OF NO-OBJECTION of CARPA on the draft contract

- Signing of the contract

- Official notification to the beneficiary

- In case of unsuccessful negotiations, the public entity can call the next candidate on the list.

 

Phase 6: Monitoring of the Performance of the Partnership Contract

- Designation of a supervision team and an official charged with monitoring the performance of the contract, as per the modalities spelled out in the contract.

- Annual evaluation of the performance of the contract as per the modalities spelled out in the contract. CARPA participates in the annual evaluation of the performance of the contract.